Health Care PR: Respecting – But Not Overprotecting — Patient Privacy

One of the greatest challenges in health care public relations is convincing our clients, the health care providers, to approach patients who might be willing to participate in news stories.

Reporters want to personalize stories about diseases and new treatments with the experiences of real patients. It’s more compelling, and more believable. Some reporters will not even consider a story unless a patient can be interviewed. On the other hand, health care providers have legitimate concerns about protecting patient privacy. It’s both a professional obligation and the law. There are also more subtle concerns; might a “willing” patient say “yes” simply to avoid disappointing his or her health care provider?

Experienced health care PR professionals know how to manage these concerns. Once the health care provider obtains a patient’s permission for us to call and visit, we make sure the patient is fully informed of the process before making a decision, can gracefully say “no” (which patients find easy to do since they are speaking to us, a third party, instead of their health care provider), and if the answer is “yes” signs the necessary legal consent forms before their contact information is provided to the reporter.

Many patients do say “no,” either because of their own apprehensions or those of family members.  But some also say yes.  Health care providers often seem to be amazed by this.

Patients have all sorts of reasons for participating in patient news stories. Some are simply open people who are comfortable sharing their experiences. Some want to help other patients who are facing their condition. Some want to assist their own families; I recall one mother delightedly participating in a news story about her son’s organ transplant, years ago, in hopes it would raise awareness for fundraising efforts on behalf of the family.

We’d love to hear your experience on this subject as a provider, patient or fellow communicator. If you’d like to see samples of our work in this area, please click here.

Maximize Event Marketing Opportunities

Turn one-time events into multifaceted marketing opportunities for promotion, information sharing and brand building. Whether the occasion is an open house, annual meeting, seasonal celebration or community fundraiser, you can maximize the impact with pre- and post-event publicity that goes beyond details of the occasion itself.

In addition to promoting and conducting your particular program, develop follow-up reports on the results, announce the next event and other news, ask attendees for permission to send other information to them, provide souvenirs with your contact details — and gain longer-term visibility. Also, don’t just communicate via traditional print and broadcast channels. Use email and social media such as Facebook and Twitter, your own blog updated on a regular basis, and even skywriting if appropriate.

The sky is the limit for maximizing event opportunities. If your organization has a significant facility that the general public or some niche segment of the community would find interesting, consider hosting a function as straightforward as an open house or factory tour — with an extended twist for longer-term impact. For example, announce an annual scholarship program or launch a matching fundraising campaign for a local charity. Create an advisory group from among customers, suppliers and government officials. Or “adopt” a school or community program/service to be helpful and generate positive publicity.

Start planning now — the effort will pay dividends.

Product Journalism on the Rise

ZDNet published an interesting piece about the changing nature of product reporting and acceptance of public relations product releases as news, suggesting this is happening more readily these days. I do remember the days when pitching a product story was very tough. I respect that as a former journalist and public relations agent. Another point made is that public relations is gaining over advertising because it is indeed more powerful. It creates credibility. Advertising is important as well when repeated, well placed and well timed in conjunction with public relations.

See more in ZDNet’s article: Public relations firms and the rise of ‘product journalism’”

Social Media, like it or not, it is Critical

Be the Thought Leader in Social Media Channels.

Whether you like it or not, social media (SM) is critical to managing a corporate reputation and the value of SM is in its contribution to business intelligence (BI) and search engine optimization (SEO). Because public relations professionals are focused on creating and maintain credibility and trust for clients, it becomes important in our practices to include social media consulting.

SEO

One of our clients, a regional medical practice, worked with us to develop an integrated public relations and digital marketing campaign. In just a few months, the practice tripled website traffic, gained a regular column in the print newspaper and created far more followers in Twitter than the number this practice follows.  Next, the lead doctor was offered space for an editorial in The New York Times. The practice easily manages to update its messaging on Facebook and blog sites that we created for the client and we monitor the news online and in print to help this group keep content fresh and all channels connected and relevant.

BI

Major corporations are using Twitter, Facebook and other social media review sites to cost-effectively monitor customer interests and selections.  Using social media for market analysis is replacing the older survey model that too quickly becomes outdated. Social media research can be refreshed constantly.

Even if your organization is resistant to social media and would prefer to avoid it, that is practically impossible. Your information can be shared, your company can be reviewed on third-party sites, and you are in social media whether you like it or not through the individuals in a company that are using social media. Rather than be reactive, we recommend being proactive. Get in, be the thought leader that you are in traditional media.

Measuring PR Success Is Key to C-Suite Access And PR Agents Are Closer to Top Management

PR agents traditionally measure success in the number of media clippings and quality of the mentions or references. The other traditional way is by repeating surveys to gauge influence gained. These are still viable measurement tactics.

Today there is so much more feedback that can be gathered, analyzed and reported easily and with little cost to results of public relations. The measurements used will vary from client to client. Some are more focused on noting increasing amounts of time on their sites, while others don’t mind if the time is short as long as we can show that the visitors are going to pages that have been referenced in digital ads or in publicity. In other words, it is evidence that the audience is getting the “word.” I also like to see where referring website traffic is stemming from and note if it is originating from articles we helped our client place or ads designed for digital publications.

We are interested in learning more from our colleagues in the field on this subject. In a recent survey report issued by the Public Relations Society, it was noted that PR measurement is more important than ever to the C-suite and also that more PR agents are working directly with top management. I do believe there is connection in those findings. Measuring and reporting on results is critical to a successful top level relationship. See the article here.

Marketing to the Beat of Your Drum

During a recent networking lunch with the Chamber of Commerce’s Next Generation of business leaders in my headquarters city of  Fredericksburg, Virginia, I was impressed with the presentation by Stephen Whitesides who built a global company from humble beginnings as a drum teacher. Now he is selling percussion instruments worldwide from www.greenbrierpercussion.com.

One of his memorable statements was on the importance of thinking about the fact that we are selling all of the time. He reminded the audience that we should be selling even when we have had a customer for years or think we are already known or understood. Those we serve need to be reminded of our value and we need to keep learning about their needs and anticipate future needs, so we can adjust our sales message.

Mr. Whitesides told us he has plans for further expansion beyond drums so his growing business will be one to watch!

The Importance of a Strategic PR Plan

I had the opportunity to present on public relations to the Fredericksburg, Virginia Chamber of Commerce Small Business Builder Group recently. Discussion was strongest on the topic of social media, but we focused on the importance of having a strategic PR plan.  Having a plan is also critical even if companies are solely doing social media to create awareness. If they want to be able to see measurable business results they should be asking these key questions: What are the goals? Who are you trying to reach? Is the communication tailored to the audience? Is it too self-serving? Does it integrate with the other channels of communication? I also hope they left my presentation with an appreciation for how important it is to have company-wide guidelines on social media. There are potential risks to reputation of being too informal and loose within social media channels. These business builders were great during the session about sharing ideas among themselves, and this is how social media communications also needs to work.

For more information from Susan Carol, connect with her on Facebook or follow her on Twitter

Social Media for Business Branding

Some of our clients think Linkedin is for people looking for jobs. This is one social media forum I like and I am seeing it differently. It is helping me stay in touch lightly with people I know or have worked with in the past. The nicest thing that happened recently was when a client sent us an endorsement over Linkedin that we didn’t even ask for.

On the bigger picture, as a PR professional, I don’t like the term “social media,” but it does remind us that this forum is for light and social comments. For corporate reputations and brand maintenance, it is important for organizations to consider some use of it in the overall PR strategy. It should be incorporated into branding guidelines. Move detailed coversations to a private place.

Thinking Like a PR Pro

How can a business owner think like a public relations (PR) professional? That was the question I agreed to address in a recent interview with a business reporter. To answer the question one must first understand what PR is. It is not about promotional gimmicks, special events, press releases or “spin,” but rather a management-level function, based upon market research, and designed to manage the reputation of a company. When an organization puts this on the “back burner,” I am concerned because I don’t understand how anything could be more valuable than the corporate reputation.

In fact, in today’s dynamic communications environment proactive public relations efforts should be a bigger top priority than ever before. In this age of social media anyone can claim to be a journalist. If this is not a major concern for the CEO, then surely the risk management officer sees the red flags. Here are five reasons why PR should be top priority now, just to start:

1. Everyone is subject to a communications crisis.
2. Anyone can be a communications channel.
3. A global media environment means opportunities can multiply worldwide.
4. Our websites and online footprint define us.
5. Your competition will use the channels to define you.

Even without a huge budget, executives can participate in forums, write articles, maintain a web site and comment on articles of interest to the company. To keep this cost effective, I recommend choosing a theme that supports your mission and focusing most communications around that theme as much as possible. This enables you to repeat stories in many formats. In essence you will be recycling information, but establishing yourself as a “thought leader” on a subject that helps define you or your organization. An editor can help to polish what is written, and even a small PR agency can ensure that your knowledge is widely delivered through online and traditional media channels.

Web sites today are designed with content management software so that anyone in your company can easily keep the content current, adding articles, press releases and notices. It is also just as easy for anyone to use free Google tools to see the number of visitors to your site and where they go and what search terms they use.

Even with the inexpensive or free online tools available today, you would be surprised at the number of companies who don’t keep their sites current and don’t know what their visitors want to read or how they search for them. That would be like opening a store and then going on a permanent vacation.

What to do:
• Establish a proactive PR plan.
• Create branding and communications protocol.
• Develop processes for managing communications flow in a crisis.
• Train spokespersons to respond to media inquiries.
• Pump up the news area of web sites and keep information online current.
• Be your own channel of information.

Name Your Web Site Well

Acronyms have their place… but not on the URL of your web address.

Unless you’re 3M or IBM, companies that have spent decades branding an odd assortment of letters and numbers, your web address should avoid that kind of “alphabet soup.”

Instead, whether you’re a new service provider in the equipment leasing and finance market, or your company has just merged with another, or you are launching a new site or corporate identity, you’d be wise to name your web site well.

Think about it. Online promotion may be limited to a banner message consisting of just a few phrases. Or, at a trade show or convention, passersby will only see the top half of your booth signage. Your web site address will be everywhere, from your business card to your give-away golf balls.

When, I launched my web site back in the pioneer days of the Internet, www.scapr.com was to stand for Susan Carol Associates Public Relations, but it was a choice I have regretted. It’s better to say who you are or what you do – World Leasing News is a good example.

Now with more than 20 years in business, my site and my company are known in the niche markets that my agency serves. When we re-brand, I will follow the advice I give clients and opt for a clearer message.

Consider:

(1) Make sure your web address is short and easy to remember. It should suggest your strengths or say in a word or two what you offer.

(2) Chances are what you think of first has already been used – a quick Google search will tell the story.

(3) Play with the words in advertising messages; consider what they will sound like on the radio. Then, make sure no others have the same site already registered and trademarked.

When branding, a fresh and creative perspective is needed. Consider consulting a marketing professional, and employing focus group research to develop a strong concept that you and your target audience will embrace for years to come.